Your new business doesn’t need a lot of staff and big projects to use project management software. Startups with just a few workers can benefit from software that manages projects, scheduling, and tracks tasks.
Do you want to improve the productivity of your business? Consider the following benefits of using dedicated project management software.
In 2020, 82% of organizations worldwide had at least one dedicated project management officer. However, if your business is brand new, it may not be ready to hire dedicated project managers. Yet it can implement and use project management software that will come into its own, i.e., scale as the business grows.
There’s no reason why your business can not use the same software when it has matured into an SME. Here are some of the core features of project management software:
- Calendar and contacts sharing
- Task management
- Project planning and scheduling
- Document management
- Error reporting
How do project management apps aid in the success of startups and entrepreneurs? We’ve laid out a few points below.
No project is immune to issues. Now and then, some problems may arise that cause delays or bottlenecks in the company’s process.
With a well-updated project management app, project managers can anticipate possible risks and identify problems as they arise. They could even predict potential issues before they happen, allowing administrators and leaders to make necessary changes.
Internal and External Communication
Most project management apps have various tools that allow team members to access multiple tasks and projects the company is working on. They also often allow people to add comments and suggestions, allowing more effortless follow-ups.
Good internal communication helps teams function better as a unit. Project management apps help employees to stay in tune with one another and stay on top of current and upcoming tasks for the company’s projects.
Aside from internal communication, project managers could also use this software to communicate more effectively with clients and other external stakeholders.
If your company allows it, you could give clients access to relevant projects to see your progress. Most apps have well-organized interfaces, making communicating your workflow with outside parties easier.
Reports and Updates
Project management apps often update in real-time. This is an essential feature, especially for remote working arrangements. It allows all team members to be constantly updated and aware of new developments regarding relevant projects.
Time is also of great importance for businesses. Well-updated project management software helps companies to determine a project’s time frame, allowing teams to make improvements or adjustments.
Aside from keeping everyone updated, these apps also allow project managers and team leaders to create more comprehensive external reports. These will help clients better understand the company’s process and set more realistic expectations for working together.
A healthy, collaborative workplace helps each employee perform better. In a Stanford study, participants exposed to social cues of working together persisted longer at work even if they had to work alone or had challenging tasks to complete.
Large projects are managed by creating many smaller projects. A good project management app will be a one-stop shop for any assignment at every project stage.
Below are some key features of any project management app that help improve team collaboration.
This feature is an overview of each team member’s task list, possibly including due dates, to-do lists for each day or week, and project updates.
Most apps allow members to communicate through comments and suggestion boxes. As each team member has an individual account, they can also tag relevant people to alert them of urgent concerns.
This critical feature allows easy access to suitable project files, helping team members ensure consistency in their work.
Creating an accessible customer and client information repository would significantly help teams accomplish projects. Accessing client preferences and approaches will help team members personalize their methods.
Time is money. This saying is true for nearly all businesses across several industries. The more efficiently a team handles projects, the better their chances are of generating revenue and attaining business success.
What are the client’s demands? Will your company be able to meet them on time? What can the team do to meet specific deadlines?
Your chosen software should help you answer these questions, helping you save time and accurately communicate with your clients and stakeholders on the progress you are making.
Monitoring the time your teams take to accomplish specific tasks will also help inform planning for future projects, as managers now better understand their team’s capabilities. It’s worth noting that simple time management strategies are insufficient for many businesses. That’s where a battle-tested workflow comes in handy.
Business revolves around an optimistic working relationship with stakeholders, customers, suppliers, advocates, and staff. Therefore stakeholder relationships are a KPI of most projects and goals.
Improvements in productivity, daily operations, data capture, and management are paramount to the growth and success of all organizations. Most apps will have or will soon use automation, AI, and the Cloud to improve productivity and service.
All industries are entering a new era of digital transformation, and you’ve probably heard the term: Business 4.0.
Start out as you mean to carry on with the digital adoption of software apps that will scale to meet the demands of your business.