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Work Planning Tools To Improve Productivity

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Business productivity is notably lower without work planning software, resulting in lost opportunities. However, you can get an edge in productivity by using work planning tools. There are many options, so this business blog article informs you of five of the best work planning tools on the market.

What is Work Planning?

Work planning is just another name for project planning and management. Work planning is setting short-term and long-term objectives to move a project or task forward. By breaking down the project details, teams can establish timelines, assign responsibilities, define scope, set budgets, and more. This helps ensure that all tasks are completed promptly and accurately.

Planning a project or task can be daunting, but with the right tools, it doesn’t have to be. Here, we provide an overview of the top-ranking work planning tools so you can stay ahead of the competition and boost your productivity.

Qualities of a Good Work Planning Tool

There are several qualities to consider when looking for an excellent work-planning tool. First, it should be user-friendly and intuitive, allowing you to quickly create projects with minimal effort.

Your work planning tool should also offer a range of customization options so that you can tailor the device to your individual work style and needs.

Additionally, automation features like reminders and data sync capabilities can save time and eliminate tedious manual tasks.

Finally, collaboration tools like team boards and comments help ensure everyone is on the same page about project progress.

Many of the best work planning systems include features for:

  • project initiation
  • task and team management
  • charts, reports, timelines
  • meetings calendar
  • issue management
  • comments
  • reminders
  • document storage

Work planning tools are ideal for workplace and remote working collaboration.

Why Do You Need Project Management Software?

Project management software, aka work planning software, is a must-have tool. Businesses use it to help with all their projects. It allows you to automate the work process.

For example, the software makes it easier to work on tasks. You can quickly assign and prioritize tasks for your team. This tool allows you to monitor progress in real-time. You can systemize all the essential information on the project as well.

Team collaboration is a headache for people involved in a large collective. However, with project management tools, working on complex projects becomes a pleasant experience. And not just pleasant but fast and systemized. Here are five of the best planning tools.

Popular Tools For Teams and Project Management

There are dozens of excellent work planning tools for teams and project management. Popular choices include Asana, Trello, and Basecamp, providing powerful tools for tracking projects from conception to completion. To-do list apps like Todoist and Wunderlist can help you stay organized throughout the day.

Other well-known tools include Microsoft Project, Podio, and Airtable. With so many great options, finding the right tool for your team and project needs is easy. However, we have chosen five tools to expand on further, including:

  • nTask
  • Wrike
  • ProofHub
  • Favro is the best planning software for people who use Google and G-suite. But it works perfectly on all platforms. The list includes Android, Windows, iOS, and macOS. is an award-winning project planning application. It allows teams to connect and work together efficiently. It is intuitive, flexible, and visual. Everybody knows Adobe, Deezer, and Coca-Cola. All these well-known companies use for their projects. makes planning, tracking, and delivering projects easy. This digital environment will help you control everything, no matter how complex your project is. allows your team to communicate, share files, and build a knowledge base. You can even work on multiple projects at the same time. Some projects require sharing information with guests outside your team – for example, your clients or temporary freelance workers. can do that too.

Another helpful tool that provides is the integration with third-party platforms. You can integrate such applications as Google Calendar, Dropbox, Google Drive, and others. comes in four payment plans. The software may seem a little expensive, but the quality is worth the price. also offers a 14-day free trial. That way, you can decide whether you like it or not. Customer service works 24/7 if you are having any problems with the platform.


If you do not like the cost of, nTask is an excellent free alternative. nTask is project planning software. It uses cloud technologies and is perfect for small businesses and freelancers. nTask has a very intuitive and straightforward interface. Getting familiar with it will not take much time. nTask offers a variety of tools for efficient team collaboration and project management.

The list of tools includes many that have been mentioned above, and checklists generation and budget planning.

nTask has integration with third-party services as well. For example, the software allows you to connect with Outlook, Google Calendar, and Slack. It also offers mobile apps for iOS and Android devices. In addition, the customer support team helps users via email and phone.

nTask is used by professionals from different industries. The software works perfectly for people who specialize in IT. However, if you are someone not that great with technology, you will still love it. Thanks to its flexibility, nTask can adapt to different workflow styles.

For example, you can use nTask for your small clothing business or a digital marketing agency. The best thing about nTask is that it is free. It gives you unlimited tasks, workspaces, and 100 MB of storage.


Wrike is a cloud-based project management platform. It operates entirely in a web browser. You do not need to install any programs to start working. Wrike is suitable for both small businesses and large companies.

Teams from various industries find this solution effective for remote work. Companies like Google, Airbnb, and Kaspersky use Wrike.

Wrike has many helpful features, including:

  • Customized calendars and dashboards
  • A tool for detailed analytics
  • Workload view
  • Real-time updates on progress
  • Gantt charts and Kanban boards

The software is flexible and easily adapts to your workflow. It offers various options for structurization. Options include projects, tasks, and folders. You can also turn on the auto-assignment of functions based on their statuses. As a result, Wrike works well for creative projects, marketing, and IT teams.

If you specialize in marketing, there is a different solution called Wrike for Marketers. It has an Adobe extension, adapted templates, and other tools. In addition, Wrike allows integration with Adobe Creative Cloud, Slack, Dropbox, and SalesForce. The software offers a monthly subscription, priced per user.


ProofHub is a project management solution that works on cloud technologies. It is suitable for different industries and teams.

The software offers tools for a project, resource, task management, and project collaboration.

Proofhub supports integration with Dropbox and Google Documents. It is also available for Android and iOS phones. Like other project planning tools, Proofhub also has Gantt charts, calendars, and to-do lists. Other helpful features include discussions, timesheets, and notes.

Proofhub assists project managers in keeping track of the progress of their team and generating reports.

Apart from individual and group chats, the platform offers a proofing tool.

Users can leave comments on shared files, for example, designs and documents.

Proofhub is easy to learn and does not have a fee per user. Instead, it offers various price plans. Customer support help is via email. There are also FAQs and an online knowledge base available.


If seems too confusing, Favro might be your better option. This is a tool for marketers, executives, and developers. It helps users to manage, plan, and track projects.

Favro is flexible and can be adapted to the needs of different teams. You can connect additional integrations and features when you need them. The platform supports KanBan-based products and integration with Google Drive and Dropbox. Users can monitor each task individually and attach files to a planning board.

Favro has a blog and learning resources to help you get started. You can explore different planning styles and management approaches and choose what fits your workflow best. That way, people with various backgrounds can start working with confidence.

Favro barely has any limitations, which means it is suitable for different tasks and industries. In addition, it helps teams to automate their processes and make management more effortless.

Alternatives To Increase Efficiency

It’s important to factor in other ways to increase efficiency when evaluating your work planning tools. Consider how your team will effectively measure progress and how you can use automated reminders, such as emails and notifications, to keep projects on track and ensure they reach completion on time. Researching additional applications that integrate with the chosen work planning tool is also an intelligent way to get ahead of the game.

Organizing and Prioritizing

To manage time and projects effectively, you need to be able to prioritize tasks and organize them by priority or timeline. Look for a tool to drag and drop functions into the appropriate order or group them based on the due date, project, importance level, and more. This way, you can quickly reassess priorities in changing environments, view which team members are working on specific tasks at any given time, and get reminders when deadlines are approaching.

Final Thoughts

Work planning is essential, especially with teams working remotely. To work out the best fit for your business, give a couple of project planning tools a go and let your team decide which is preferred for your company.

Now you’ve got the planning tool sorted, you’ll want to get that presentation perfect.

Business presentations can be scary, but with the right tools, you’re a professional! Use slideshow-making tools like Fastreel’s Online slideshow maker or Google Slides.