As you are already more than aware, there are only so many hours in the working day. You cannot set your clocks back and give yourself an extra two hours to complete all of your daily tasks, which means that you have to make the most out of the time that you are afforded if you want to scale your business.
Taking on this challenge by yourself isn’t going to have any impact on the overarching and ongoing success of your business, however. If you truly want to take your company to new and dizzying heights, the entirety of your workforce needs to be just as prepared as you are to squeeze every drop out of each working day. To ensure that this is the case, you need to make a conscious effort to improve their productivity levels.
To find four ways, this can be achieved, be sure to read on.
Start at the top
If you want the entirety of your workforce to feel the effects of your attempt to increase productivity in their place of work, you need to start at the top of your employee pyramid. Specifically, you need to start with your management team. The more focused and efficient these members of your workforce are on a day-to-day basis, the more likely the rest of your staff members will be to follow suit.
To ensure that your management team is working in as productive a fashion as possible, you need to empower them with the very best project management software. With this tool in their arsenal, they will be able to make reports, share documents, allocate resources, manage tasks, plan projects, and communicate with their teams with ease.
Enforce a break system
If they are to work productively from the moment they clock in, to the moment they clock out each day, your employees must take at least one break during each shift. Should they fail to do so, their brains won’t receive the rest and reprieve that they desperately need. Come the afternoon, this will ultimately result in their concentration levels swaying, their stress levels heightening, and their productivity levels dropping.
To avoid this plight, enforce a break system that forces your staff members to take a break no matter how busy they may be. If this means extending their deadlines or even penalizing them for not taking a break, then so be it!
Keep your team meetings brief
Team meetings are important as they help to keep everybody up to date regarding the latest developments in other departments. If they are particularly tedious and long, however, they can end up being a colossal time-suck and a real productivity killer. It is for this reason that you must keep your team meetings brief.
If you are to chair brief yet effective meetings going forward, you must:
- Set out the agenda in advance (do not, under any circumstances, attempt to ‘wing it’)
- Start on the dot, end on the dot
- Consider holding standing meetings which, as the name suggests, involves all participants standing up rather than sitting down
- Conclude each meeting with an action plan
Often, multitasking is the death of productivity. Contrary to popular belief, this is not a proactive or effective way to operate in the workplace, which is why you should ban it at all costs. Instead, you should ask your employees to only ever focus on one task at a time.
If you want your workforce to squeeze every drop out of each working day, you need to improve their productivity levels at all costs.