Sure moving is stressful for everyone. Unfortunately the amount of stress usually multiplies by the number of people are involved with it. When an office move is about to take place, that usually means there is a whole lot of stress. So as you would do with any problem your business is facing, let’s break down why moving is stressful and then assess what we can do to fix it.
#1 Lack of Organization
This is the leading cause of stress when moving offices. Unfortunately, for those of us who prefer to just wing it, moving is truly an art of coordination. From the movers to the internal employees, there is little room for freestyling office moves. So what can we do to fix it?
The best thing to do is to come up with a plan. Let’s break that down even further. Check out the infographic below to walk you through, step by step, how to organize for an office move.
The next biggest cause of office moving stress is procrastination. Many of us have procrastination bred into us, so it can be a difficult habit to break. Just remember that time is your friend in office moving. We discovered however, that the reason most people procrastinate is simply because they do not know how or where to start. So we are going to give you a solution to that today. Start by simply completing step #1 in the Painless Office Moving Guide and you will find the second and third tasks easier to start as well. Just pick up the phone and call both your current and future landlords to ask if they have to be present for the damaged item walk through. It’s really that simple.
#3 Hiring a Moving Company
Hiring a moving company is another leading cause of office moving stress. The reason why this is so stressful is because there are an overwhelming number of companies and where do you even begin? The best way to start is to know that you need to be looking for an office moving company. Not just a residential moving company. This is because they should have experience with similar situations to yours and will also be better at packing and moving expensive electronic equipment. So now that you know you need an office moving company, where do you start? Check out testimonials. You can make a spreadsheet with the company name, testimonials and phone number. After you have made this list and found a number that seem like a good fit, only now is it time to get some quotes and consider price into the equation. After you have narrowed it down to a few, pull out these super important, deal breaking questions.
- Are there any hidden fees?
- Do they offer a corporate move consultant or move coordinator?
- What valuation coverage do they offer? (Yes they are required by law to offer something)
- Do the proposals cover everything you want moved?
- Are they subcontracting the work?
After asking these questions I think you will find it very easy to come to a conclusion.
#4 Internal Coordination
Your fellow coworkers can also actually be a major cause of stress. Simply because they are also stressed out about the move, they may contribute to your stress level. So how can you prevent feeding off of each other’s stress in the office? One simple tip is to only talk about the move when absolutely necessary. Many people obsess over it and let it take over the conversation in break rooms and outside of the office at home. Simply by not allowing yourself to talk about it will force your mind to think about other things. Nonetheless, internal coordination is still a major factor in office moving stress. Be sure that if you are in charge of coordinating, you do not micromanage people. Have a few people below you be in charge of everyone else below them. This creates an efficient system that will ensure that not everyone is asking you questions.
Nothing can kill a party quite like perfectionism. For better or for worse, this is a habit that most business people have. For an office move, this is bad news. While organization is essential, it is equally essential that there is not too much time spent on any one particular task. Make sure that you are able to let things go. Remember that the move is not generating the company any revenue, so it should not be obsessed over. Even so, what can we do about this issue? One of the best things to do is use the people around you to keep you in check. If you have completed a task and aren’t sure if it is correct, just ask one of your fellow coworkers to look it over. Don’t immediately jump to redoing the entire task.
Now you know exactly what you need to do in order to have eliminate the biggest stress factors in office moving. If you can learn how to eliminate these stressors, you will be on your road to success and a calm office move.