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Management

5 Biggest Contributors to Office Moving Stress (And How To Overcome Them)

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man thinkingSure moving is stressful for everyone. Unfortunately the amount of stress usually multiplies by the number of people are involved with it. When an office move is about to take place, that usually means there is a whole lot of stress. So as you would do with any problem your business is facing, let’s break down why moving is stressful and then assess what we can do to fix it.

#1 Lack of Organization

This is the leading cause of stress when moving offices. Unfortunately, for those of us who prefer to just wing it, moving is truly an art of coordination. From the movers to the internal employees, there is little room for freestyling office moves. So what can we do to fix it?

The best thing to do is to come up with a plan. Let’s break that down even further. Check out the infographic below to walk you through, step by step, how to organize for an office move.

Painless Office Moving infographic

#2 Procrastination

The next biggest cause of office moving stress is procrastination. Many of us have procrastination bred into us, so it can be a difficult habit to break. Just remember that time is your friend in office moving. We discovered however, that the reason most people procrastinate is simply because they do not know how or where to start. So we are going to give you a solution to that today. Start by simply completing step #1 in the Painless Office Moving Guide and you will find the second and third tasks easier to start as well. Just pick up the phone and call both your current and future landlords to ask if they have to be present for the damaged item walk through. It’s really that simple.

#3 Hiring a Moving Company

Hiring a moving company is another leading cause of office moving stress. The reason why this is so stressful is because there are an overwhelming number of companies and where do you even begin? The best way to start is to know that you need to be looking for an office moving company. Not just a residential moving company. This is because they should have experience with similar situations to yours and will also be better at packing and moving expensive electronic equipment. So now that you know you need an office moving company, where do you start? Check out testimonials. You can make a spreadsheet with the company name, testimonials and phone number. After you have made this list and found a number that seem like a good fit, only now is it time to get some quotes and consider price into the equation. After you have narrowed it down to a few, pull out these super important, deal breaking questions.

  • Are there any hidden fees?
  • Do they offer a corporate move consultant or move coordinator?
  • What valuation coverage do they offer? (Yes they are required by law to offer something)
  • Do the proposals cover everything you want moved?
  • Are they subcontracting the work?

After asking these questions I think you will find it very easy to come to a conclusion.

#4 Internal Coordination

Your fellow coworkers can also actually be a major cause of stress. Simply because they are also stressed out about the move, they may contribute to your stress level. So how can you prevent feeding off of each other’s stress in the office? One simple tip is to only talk about the move when absolutely necessary. Many people obsess over it and let it take over the conversation in break rooms and outside of the office at home. Simply by not allowing yourself to talk about it will force your mind to think about other things. Nonetheless, internal coordination is still a major factor in office moving stress. Be sure that if you are in charge of coordinating, you do not micromanage people. Have a few people below you be in charge of everyone else below them. This creates an efficient system that will ensure that not everyone is asking you questions.

#5 Perfectionism

Nothing can kill a party quite like perfectionism. For better or for worse, this is a habit that most business people have. For an office move, this is bad news. While organization is essential, it is equally essential that there is not too much time spent on any one particular task. Make sure that you are able to let things go. Remember that the move is not generating the company any revenue, so it should not be obsessed over. Even so, what can we do about this issue? One of the best things to do is use the people around you to keep you in check. If you have completed a task and aren’t sure if it is correct, just ask one of your fellow coworkers to look it over. Don’t immediately jump to redoing the entire task.

Now you know exactly what you need to do in order to have eliminate the biggest stress factors in office moving. If you can learn how to eliminate these stressors, you will be on your road to success and a calm office move.

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Management

4 Ways to Encourage Healthy Eating in the Workplace

food

foodA healthier workforce is a more engaged and productive one. A lot of people overlook the impact eating habits can have on cognitive functions, mood, and concentration. But by making a few adjustments to your workplace and company culture, you could help your employees make healthier food choices.

Here are a few simple ways you could encourage healthy eating in the workplace.

Use Snack Services

There are plenty of snack services out there that will allow you to provide snacks to your employees for cheap. They allow you to buy various snacks in bulk so you can save on total costs. They’re also a great way to show that you actually care about your employees’ wellbeing.

However, not all of them are created equal and some might be healthier than others. While an office snack service like Naturebox will be focused mainly on providing healthy office snacks like dried fruits, nuts, and low-calorie options, others won’t have as wide a selection and will offer your usual run-of-the-mill snacks with a few “healthy” options. If you want to know more about snack services and which one would be best for you, Bevi has a great article about them. Bevi also supplies beverages for the office, including water dispensers.

Incentivize your Employees

There are plenty of ways you could make things easier for your employees and incentivize healthy eating. Some companies, for instance, will have free fruit around the office or will allow their employees to have access to mineral water. If you have vending machines, make sure that you stock them up with healthy foods as well as the usual snacks. And make sure that healthy options are much cheaper as well.

Do not Neglect Break Time

You have to institute a culture in your business where your employees feel free to enjoy a full lunch break and sufficient screen break time as well. This will encourage healthy eating habits and reduce stress as well. Make sure that they don’t eat at their desk and consider giving flexible break hours so they can get out and stretch their legs. A lunch hour should be long enough to let them go out and enjoy a healthy meal if they want to. Enjoying fresh air will also leave them invigorated for the second half of the day.

Make Sure that it’s a Clear Part of your Company Culture

If you want your employees to truly dedicate themselves to healthy eating, it has to be part of your company’s mission and put down in writing. Make sure that your commitment to healthy eating and overall health is part of the staff handbook. You should also make it clear to your staff that your mission will translate into actual policy. Let them know that healthy eating options will be subsidized or completely free of charge. Also, make sure that you consider adopting a corporate food plan if you have a cafeteria.

Conclusion

Making sure that your employees adopt healthy eating habits is not only an investment in their well-being but in your business as well. If you want to enjoy a happier and healthier workforce that will run on all cylinders, make sure to make healthy eating a must in your workplace.

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Management

How to Make Money from Home as a Freelance Writer

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how to overcome writer's blockIf you have ever considered becoming a freelance writer your first and biggest question is probably “how do I begin making money as a freelance writer”? Knowing where and how to look for jobs is the first step in your freelance writing career.

There are plenty of ways to get paid but in this article, we give you 5 of the best methods for getting work as a beginner freelance writer.

Enter Writing Contests

Writing contests are a great option for freelance writers of any experience level because they do not differentiate between beginner writers and established professionals. Winning of these would be a great achievement for any resume and are sure to spruce up portfolios.

There are many competitions open to the public so do your research and see what opportunities are available to you. Prizes range from small cash payments to publications of your written works. Many of these competitions are free to enter so take the opportunity and submit your works today.

Job Boards

There are many ways for freelancers to make money online, you can find out more here. However, a common beginning point for freelance writers looking to get their first clients is to pitch for jobs on job boards. It is as simple as registering for an account and filling out applications or bidding on jobs. There are a ton of wiring jobs available on these boards and the clients are looking for people with a base level writing ability and a strong work ethic.

Start a Blog

Every writer needs a blog and these days bloggers are monetizing their blog through affiliate marketing. Running a blog can benefit you as a writer in many ways including contributing to your portfolio, creating lead generation, build up your credibility and give you confidence as a writer. Your blog will help you develop your style and target audience. The goal to successfully monetizing your blog is to pick a successful niche and developing a strong social media presence.

Guest Post

As a writer you should be following and supporting other bloggers and their sites. Consider pitching a guest post to your favorite authors. Most blogs accept guest posts and a lot of them are willing to pay for quality content from their guests. Before you send your pitch make sure you take the time to research the blog extensively. What is the style of writing? What is the niche? Develop a pitch that fits in nicely with site you are hoping to guest post for.

Self-Publish your Own Books

Amazon Direct Publishing has made it easy for writers of all experience levels to self-publish paperbacks and ebooks. The best part is that it is free to publish through KDP. Al you have to do is upload your book and wait for people to start purchasing it. Write about your book in your blog and post it all over your social media accounts to help gain some traffic and awareness. With KDP you can earn up to 70% in royalties, keep control of the rights, set your own prices and make changes to the book at any time.

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Management

4 Tools That Will Help You Keep Focus in Meetings

stress ball

stress ball

Keeping everybody focused on any kind of meeting can be quite a challenge. People are easily distracted and they get bored, especially in long meetings that drone on. However, there are some tools that can help keep focus during a meeting.

Did you know that whiteboards are a critical part of meetings nowadays? It’s one of the focus tools we will look at today.

Visuals

One big help when it comes to the meeting is anything visual. There is a reason why people use tools like PowerPoint, graphs, images, and other types of visuals in meetings – because they help keep focus much better than words alone.

Have you ever been in a meeting, or maybe listening to a school presentation, where a person drones on? It can get boring if a person relies solely on words to get a point across. It can become boring and hard to focus on.

However, when you add snazzy visuals and colorful graphs into the mix, it helps to catch the eyes of those watching and listening. It also helps provide a minor break from word-only presentations that are hard to focus on.

Visuals always help with presentations, not to mention that they are great for getting across points and hammering them home, points out that words alone have trouble getting across.

Recording Device

One of the tools that can be used to help keep focus in meetings is a recording device of sorts. This could be anything; as long as it allows you to record a meeting, it should work fine. This could be an old-school tape recorder, a phone, tablet, or anything else that can record voice.

The point here is that during meetings, people often try and jot down notes and write down what the speaker is saying.

However, this actually distracts from the task at hand, because when people are writing notes, they are n’t listening or taking in additional information. It is actually pretty hard to take a new point in when you are also writing the last point down.

Therefore, a recording device to record all things said in a meeting can come in handy.

Instead of having people write down notes and lightning speed and not absorb information; people can actually listen to what is being said. Then, instead of referring to notes for reference, they can simply listen to the recording.

Stress Ball

This might seem like an odd tool when it comes to helping people keep focus in meetings, but it does work. Some people probably wouldn’t qualify stress balls as being tools, but in reality, they are.

Stress balls are those little softballs which people have in their hands and squeeze to relieve stress. They might be stress relief tools, but this is exactly why they can help people focus.

People don’t listen well when they are stressed out, and a stress ball helps to combat this. Furthermore, many people have to be doing something with their hands, which is why they invented those fidget spinners that were a big deal last year. It’s hard to focus on a meeting when you are constantly looking for something for your hands to do.

A stress ball in your hands can solve both of these problems quite adequately. Make sure you don’t get a noisy one, or else everybody else in the meeting room will not be happy with you.

Whiteboard

When it comes down to it, one of the most useful tools to help keep people focused during a meeting is undoubtedly the whiteboard. This has to do with our first point – that visuals help to keep attention.

Whiteboards are pretty big, they have great contrast between the surface and the colored markers, and they allow for great organization.

Whoever is leading the meeting can use various colors of markers to jot down the most important ideas, which are easy for everybody to see.

Whiteboards are also highly portable, so they can be moved from one meeting room to another. If you did not already know, whiteboards are becoming a staple of every meeting room and classroom out there today.

Conclusion

These 4 items or tools that we have discussed here today are fantastic for helping you and others keep their focus during meetings. It can be hard to keep focus, especially in a long meeting and in a room full of people. Hopefully, you can put these items to good use to increase focus and productivity.

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