4 Unique Ways CMMS Can Help Businesses Save Money

maintenance software save businesses money

This article is about the value a CMMM brings to a business regardless of size. CMMM stands for Computerised Maintenance Management System (aka EAM) and it is the computerisation of assets maintenance data.

The assets of a business used in it’s operation e.g. computers, machinery etc all need regular routine maintenance to reduce costs and prolong their use. The schedules for the maintenance were once manually written on paper and kept on clipboards. Then excel spreadsheets became popular before the development of software apps which provide lots of features beyond just storing the data.

Business owners are surely aware and thus intimately familiar with the process of maintenance management and how it affects their company’s bottom line if it’s not well managed.

The two main issues with reactive maintenance are:

  • wastage of time and resources as the production line is held up
  • unnecessary extra cost in repairs that could be avoided with routine maintenance

This is where a CMMS system comes in handy as the Computerised Maintenance Management System is meant to always stay on top of the maintenance data, which in turn means that preventive maintenance is much more easier to schedule and perform. This leads to extending the lifespan and usability of assets along with improving organisation as managers get a birds eye view and can effectively prioritize tasks to maximise profit margins and reduce running costs.

However the barriers to entry for CMMS systems in the past had been their initial cost which meant that only mega corporations and big businesses were able to afford these automated software services. But with the rapid advancement of technology and computers, that barriers of entry has been removed and CMMS systems have become affordable enough that they can be deployed even in small businesses and organisations with incredible results.

In today’s piece, we have highlighted the 4 unique ways in which a CMMS can help small businesses save money by optimising their entire business model!

Extending the life of assets

If for example businesses are given the option of choosing between purchasing new equipment and extending the lifespan of an existing asset, most would go for the latter for a number of reasons. One of the most common reason attributed to this relates to the cost implications. Generally purchasing a new equipment is damn expensive compared to properly maintaining an existing one. This is what CMMS software can offer you. The system can help you perform diagnostics on your equipment to allow you to make data driven decisions.

Allows you to move from corrective to proactive maintenance

Corrective maintenance otherwise known as reactive mode refers to where maintenance tasks are performed in the order of and when the requests are submitted. This not only has a negative effect on efficiency but it has also proved to be a costly affair for most businesses. On the other hand, a preventative maintenance approach is what businesses are going for. In this approach, your maintenance team performs regular checkups while the equipment is in perfect condition to in order to minimize the chances a breakdown. In addition to extending the lifespan of that equipment, it also ensures that business operations are not affected by abrupt machine breakdowns.

Maximization of human resource

A flawless CMMS system can help you prepare all your reports in time thereby improving productivity. You can keep a track record of all your inventory, eliminate errors involved while manually calculating and if well configured can also automatically reorder stock in case you are running low. Besides that, your system should also be able to coordinate your staff because information is managed from a centralized system.

Minimized downtime

The proactive way of doing things in a business can go a long way in reducing downtime incidences. Your equipment will be maintained in perfect working conditions meaning that at no point will your customers submit requests and be left unattended to. In addition, efficiency in an organization means that little time is wasted during production hence yielding improved productivity. With a good system in place, both your clients and customers are left satisfied with what your business offers which always translates to good business.

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