Why use the export to Excel of your accounting program as a database

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Exportation to Excel is an option that is usually available in management and accounting programs as well as CRMs (customer relationship management), and it should be used as often as possible to not only assist administrative, accounting and financial management but also targeted marketing. Of course, it is assumed that to get the most out of a management and accounting program or app you have basic knowledge of Excel, since it is something almost inherent in administrative work.

The exportation of the data allows us to design in a fast and flexible way; different reports and graphs that are useful for analysis.

In some accounting programs, the export function to Excel is so integrated that everything that can be printed can be exported to Excel too, so that we can easily move to a spreadsheet, balance sheets and balances, PyG accounts, ledgers, balance sheets, books, record of bills issued and received, etc.

Seven utilities that you can give to the export to Excel of your accounting program

There are many utilities that the exportation to Excel of the information of our accounting program can bring us; to give some examples, we can mention the following:

Review of the registry books. The review of the books register of invoices issued and received is a task that must be performed to ensure that the information they reflect is integrated and free of errors, for which the use of filters and formulas can help us ensure that the information which reflect is reliable. In addition, the books records, when reflecting all the information of the purchases and sales of the company, can serve us as a base for the realization of other types of reports.

Review of the major customers and suppliers. A major with four notes can be reconciled visually, but one of a hundred notes, it is more complicated, so its export to Excel can help us to match the debit and credit items.

Preparation of the banking pool. The exportation to Excel of a balance of sums and balances and the separation of the accounting accounts of the bank liabilities, can facilitate us obtaining the banking pool on a given date, as long as all the financing operations are accounted for.

Review of balances of suppliers and customers contrary to their nature. The export to Excel of a balance of sums and balances allows us to easily detect items with a balance contrary to their nature, which we must review, since it may be an indication that there could be an error. The use of filters can be very useful.

Export of results accounts and balance sheets, which will allow us to compare them with budgets, calculate ratios and facilitate financial analysis.

Bank reconciliations, since we can more easily compare the largest of the bank accounts with the notes of the bank statements.

Preparation of sales reports, for that we have to have some type of accounting breakdown, which allows us to separate sales by work centers, types of products, etc., or contain some kind of analytical breakdown. This information can be processed in a dynamic table to facilitate our analysis.

Data processing is not an easy thing to do, sometimes it is something that requires ongoing training. The presence of software and programs is helpful for managing large amounts of data that are typically managed by professional companies. However, data management is not limited to exporting to Excel as this is one option only. There are many other options that can be used, for example: what is offered by Magento export order.

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