Businesses are always looking for ways to improve productivity. When Henry Ford invented the assembly line in 1913, he reduced the time needed to build a car by 10 hours – and revolutionized the industry. It’s a method that’s still used today, albeit with a lot more machinery.
Enter the digital age
In an era of fast-paced technological innovation, businesses continue to search for programs or systems to improve productivity, satisfy customers and increase their bottom line.
One solution: integrated work management systems.
How Integrated Systems Increase Workplace Efficiency
Most companies and departments use multiple systems throughout the life of a project. For instance, a team might use one program for emails and communication, another for design or development and a third system for testing and deployment. In this scenario, that’s at least three different programs team members will be required to monitor and use at any given time.
When those systems all work together, it makes life easier for everyone and improves overall efficiency.
Here are four ways integrated systems can work together for improved productivity.
- Integrated Systems Improve Team Visibility
When all systems are integrated in one place, team members can clearly see the status of their projects and which tasks still need to be completed. Rather than waiting on the progress of a specific assignment, a team member will be able to check if he or she will likely be needed to contribute in the next hour or day. If so, that person can prepare for the upcoming assignment. If not, it creates time to work on additional responsibilities.
Whether it’s through a message board, file storage system or tasks calendar, integrated systems provide a place to view progress and empower employees to utilize their own personal time management processes to complete assigns in a timely and productive manner.
- Integrated Systems Make Approvals Easy – Even from Outside the Workplace
A 40-hour workweek really doesn’t exist anymore. People are spending more time during evenings and weekends completing tasks and responding to messages. Integrated work management systems makes it convenient for team members who are out of the office to contribute, because most of these systems provide easy mobile access to resources and communications. This means a project manager will be able to give necessary last-minute feedback or approval for an assignment from a cell phone while waiting in line at the grocery store.
- Integrated Systems Save Time and Money
Rather than focusing on maintaining multiple systems and various integrations between them, it’s clear how working with one centralized system can save a business time and money. When focusing attention in one place, it saves the hassle of switching between multiple systems and eliminates the need to search through an email server for a message or a drive folder for a file. By centralizing these assets, the team has everything it needs right in front of them.
- Integrated Systems Increase Growth and Customer Orders
When a team can accomplish projects faster, they can take on additional tasks. Consider this, if it takes a department five days on average to complete each project and implementing a work management system shaves one day off that workflow, that leaves time to add one additional project each month. More work completed means more product distributed and more customers satisfied.
Use Work Management Systems to Improve Productivity
Integrating your work management systems creates a convenient and efficient process for work teams. The real question now: why aren’t more businesses utilizing them?