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How To End Your Business Emails Professionally

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Email is an important part of the way we do business in today’s digitally-driven world. Yet, some so many people don’t know the right way to end a professional email for the best results. In fact, the closing is just as important as the body and subject of your email and has a strong influence on the recipient’s response to the email.

What’s more, the arrangement of the content in your sign-off is important, and it deserves careful consideration. Aim to make yourself easy to contact by including vital contact information. Here are a few different ways to end your business emails.

Inviting Feedback and Responses

Some people prefer to end an email with a call to action as to what they want the recipient to do, for instance, provide feedback or respond to the email. For example:

  • Looking forward to discussing your proposal at the meeting later

Giving Thanks to the Recipient

You can have the best email signature, but closing the body of your email by showing gratitude is a great way to end. For example:

  • Thanks for letting me know you will be available
  • I appreciate your response!

Requesting for Something to Be Done

This is a fairly straight forward closing and is one you would expect from a professional email. For example:

  • Please contact me to review your schedule
  • Please reply to confirm that you accept the offer
  • Please get in touch with me to discuss this matter further

Considerations Based on Familiarity

When you choose to use any of the above closings, it can be nice to sign off with a consideration, too. Most people jump this step, but it’s important to ensure the consideration you decide to use is based on your familiarity with the email recipient, for example, “Yours faithfully” or “best wishes.”

Points to Keep in Mind Before You Hit “Send”

Before you end that next important business email, there are a few more things worth knowing about.

Firstly, how you end your email should work with the body of the message. It’s weird to close off a strongly worded email to someone who owes you money with “all the best,” or “warm wishes.”

Next, always includes your name in your closing, preferably your full name, if it’s the first time you are emailing someone. For most people, those details will make up their email signature anyway, but if you don’t have time to include a signature, include your name. Also, avoid advertising banners and long-winded signatures, they just get overlooked.

In your closing, remind the recipient of the main points in the body of the message and show that you are pleased to be communicating with them.

Finally, leave the recipient feeling positive about the email interaction. This is where a choice of consideration comes into play. For example, you could end off with “kindest regards,” “take care,” or, depending on familiarity, “have a great week!”

Remember the tips we’ve shared and send professional emails to your clients.

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