A small budget is one of the most commonly cited reasons for small businesses to struggle in their first year or so. New entrepreneurs will usually spend months upon months trying to get the necessary loans to get their business off the ground, and even once they’re secured, it can be hard to make ends meet. Technology represents a big expense for any business these days, so here are some tips for saving on it…
Use a Small Business VOIP
Although a traditional phone system may be cheaper to set up, these can be very inflexible, and using a VOIP (voice over internet protocol) designed for small business is always a more cost-effective option. These systems will give you access to various communication solutions which combine voice, video and data, allowing you to cut some travel expenses through internet and video conferencing, and rubbing out the cost of long-distance calls on conventional phones. Aside from that, the communication and transfer of data will be more secure compared to more traditional means. If you’re managing a lot of remote workers, and you’re looking for the most cost-effective way to keep everyone connected, then this is it. You can read more about VOIP systems at huffingtonpost.com.
Make Bigger Orders
If there’s any particular hardware or software that your business will need a lot of, then it’s better to buy in bulk than to make each purchase separately. This is especially true when it comes to the computers you and your employees are going to be using, and any software packages that you’ll need a lot of people to have access to. A lot of business equipment vendors will offer huge discounts for buying several computers at once, and there are various bundle deals for essential business software like Microsoft Office. You can also save a lot on smaller pieces of hardware, through companies like this: BulkMemoryCards.com. Obviously, you don’t want to get in over your head and spend too much, or wind up with a lot of tech that you don’t actually end up using. However, with a careful approach, sourcing your tech in bulk can make a huge difference to the amount you ultimately spend.
Try to Go Paperless
It would be impractical to ban all paper from your offices, but cutting down on the amount of documents your business needs to operate can give you some incredible savings. Aside from the fact that you’ll save some trees from being cut down, you’ll be able to shave down your costs of storage and printing, not to mention ink cartridges. Digital invoicing and receipts are becoming more and more commonplace in businesses of all sizes. Sure, there’s a certain degree of professionalism in having a branded letter with a fountain-pen signature on it, but it’s not the kind of thing that’s going to swing the decision of a big investor! As mobile tech becomes more and more sophisticated, there will be less and less need for paper within any business.